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Privacy Notice according to Art. 13 DS-GVO

1. Introduction

We would like to use the information below to provide you "data subject" with an overview of our processing of your personal data and your rights under data protection law. It is generally possible to use our website without entering personal data. However, if you wish to make use of special services offered by our company through our website, it may be necessary to process personal data. If it is necessary to process personal data and there is no legal basis for such processing, we will generally obtain your consent.

Personal data, such as your name, address or email address, is always processed in accordance with the EU General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to the "Lawton GmbH & Co.KG". The aim of this Privacy Notice is to inform you about the scope and purpose of the personal data we collect, use and process.

As the data controller, we have implemented numerous technical and organisational measures to ensure the most complete possible protection of the personal data processed via this website. Nevertheless, Internet-based data transmissions can in principle have security gaps so that absolute protection cannot be guaranteed. For this reason, you are free to submit personal data on alternative ways, such as by phone or by post to us.

2. Data controller

The data controller, as defined by the GDPR, is:

Lawton GmbH & Co.KG

Württemberger Str. 23, 78567 Fridingen, Deutschland

Phone: +49 7463 9965-0

Fax: +49 7463 9965-20

Email: info@lawton.de

3. Data protection officer

You can reach the data protection officer as follows:

Michael Weinmann

Phone: 0173-7632962

Email: michael.weinmann@dsb-office.de

You may contact our data protection officer directly at any time if you have any questions or suggestions regarding data protection.

4. Legal basis for processing

Article 6 Paragraph 1(a) GDPR serves as our company´s legal basis for processing operations in which we obtain consent for a specific processing purpose.

If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of other services or consideration, processing is based on Article 6 Paragraph 1(b) GDPR. The same applies to those processing operations required to carry out pre-contractual measures, such as in cases of queries regarding our products or services.

If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfilment of tax obligations, processing is based on Article 6 Paragraph 1(c) GDPR.

In rare cases, processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if someone visiting our business were to be injured and their name, age, health insurance data or other vital information needed to be disclosed to a doctor, hospital or other third party. Processing would then be based on Article 6 Paragraph 1(d) GDPR.

Finally, processing operations could be based on Article 6 Paragraph 1(f) GDPR. Processing operations not based on any of the above-mentioned legal bases may be carried out on the basis of Article 6 Paragraph 1(f) GDPR if processing is necessary to safeguard the legitimate interests of our company or those of a third party, provided the interests and fundamental rights and freedoms of the data subject do not take precedence. We are permitted to engage in such processing operations in particular because they have been specifically mentioned in European law. In this respect, the legislature took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47 Sentence 2 GDPR).

5. Disclosure of data to third parties

Your personal data will not be sent to third parties for purposes other than those listed below.

We will disclose your personal data to third parties if:

1. you have expressly consented to this pursuant to Article 6 Paragraph 1 Sentence 1(a) GDPR,

2. disclosure under Article 6 Paragraph 1 Sentence 1(f) GDPR is permitted to safeguard our legitimate interests and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,

3. in the event that there is a legal obligation to disclose your data pursuant to Article 6 Paragraph 1 Sentence 1(c) GDPR and

4. if this is legally permissible and necessary for the performance of our contract with you pursuant to Article 6 Paragraph 1 Sentence 1(b).

To protect your data and if necessary enable us to transfer data to third countries (outside the EU), we have concluded data processing agreements ("Data Processing Agreement") based on the standard contractual clauses of the European Commission.

6. Technology

6.1. SSL/TLS encryption

This site uses SSL or TLS encryption to ensure the security of data processing and to protect the transmission of confidential content, such as orders, login details or contact requests that you send to us as the website operator. You can recognise an encrypted connection by your browser`s address bar reading "https://" instead of "http://" and the lock symbol in the browser bar.

We use this technology to protect your transmitted data.

6.2. Data collection when visiting the website

If you only use our website for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect the data your browser sends our server (in what is known as "server log files"). Our website collects a range of general data and information each time you access a website or an automated system. This general data and information is stored in the servers log files. It may be colltected

1. the types and versions used,

2. the operating system used by the accessing system,

3. the website from which an accessing system accesses our website (called a referrer),

4. the sub-pages accessed via an accessing system on our website,

5. the date and time the website is accessed,

6. a truncated internet protocol address (anonymised IP address) and

7. the accessing system's internet service provider.

No conclusions are drawn about you when using this general data and information. Instead, this information is needed

1. to properly deliver our website content,

2. to optimise the content of our website as well as to advertise it,

3. to ensure the continued functioning of our IT systems and our website`s technology

4. as well as to provide the information necessary for law enforcement authorities to prosecute in the event of a cyber attack.

This collected data and information is therefore statistically analysed and further analysed by us with the aim of increasing data protection and data security within our company to ultimately ensure an optimum level of protection for the personal data being processed by us. The anonymous data from the server log files is stored separately from all personal data provided by a data subject.

The legal basis for data processing is Article 6 Paragraph 1 Sentence 1(f) GDPR. Our legitimate interest is based on the purposes listed above for the collection of data.

7. Cookies

7.1. General information about cookies

We use cookies on our website. Cookies are small files that are automatically created by your browser and stored on your IT system (laptop, tablet, smartphone, etc.) when you visit our website.

Information generated from the specific device used is stored in cookies. This does not mean, however, that we will gain immediate knowledge of your identity.

The use of cookies helps us make it more convenient for you to use our website. For example, we use session cookies to detect whether you have already visited individual pages on our website. These are erased automatically when you leave our website.

We also use temporary cookies to optimise user-friendliness. These cookies are stored on your device for a specific period of time. If you return to our website to use our services, cookies allow us to automatically recognise that you have visited our website previously and remember the inputs and settings you have made so that you do not have to enter them again.

We also use cookies to statistically record the use of our website and analyse it for the purpose of optimising our services. These cookies allow us to automatically recognise that you have already visited our website when you visit our website again. These cookies are automatically erased after a defined period of time.

7.2. Legal basis for the use of cookies

The data processed by cookies, which are required for the proper functioning of the website, are to safeguard our legitimate interests pursuant to Article 6 Paragraph 1 Sentence 1(f) GDPR.

For all other cookies you have given your consent to this through our opt-in cookie banner in accordance with Article 6 Paragraph 1(a) GDPR.

8. Contents of our website

8.1. Contact/contact form

Personal data is collected when you contact us (e.g. using our contact form or by email). If you use a contact form to get in touch with us, the contact form you use will indicate the data being collected. This data is stored and used exclusively for the purpose of responding to your query or establishing contact and the associated technical administration. The legal basis for data processing is our legitimate interest in responding to your request pursuant to Article 6 Paragraph 1(f)f GDPR. If the aim of you contacting us is to conclude a contract, processing is also legally based on Article 6 Paragraph 1(b) GDPR. Your data will be erased once we have finished processing your query. This is the case when it can be inferred from the circumstances that the relevant facts have been clarified in a conclusive manner and there are no statutory retention obligations in place that prevent its erasure.

9. Our activities in social networks

To allow us to communicate with you on social networks and inform you about our services, we run our own pages on these social networks. If you visit one of our social media pages, we and the provider of the social media network are joint controllers (Art. 26 GDPR) regarding to the processing operations triggered thereby, which concern personal data.

We are not the original provider of these pages, but only use them within the scope of the options offered to us by the respective providers

We would therefore like to point out as a precautionary measure that your data may also be processed outside of the European Union or the European Economic Area. Use of these networks may therefore involve data protection risks for you since the protection of your rights may be difficult, e.g. your rights to information, erasure, objection, etc. Processing on social networks frequently takes place directly for advertising purposes or for the analysis of user behaviour by network providers, and we have no control over this. If the provider creates user profiles, cookies are often used or user behaviour may be assigned directly to your own member profile on the respective social network (if you are logged in).

The processing operations of personal data described are carried out in accordance with Article 6 Paragraph 1(f) GDPR on the basis of our legitimate interests and the legitimate interests of the respective provider in order to communicate with you in a timely manner or to inform you about our services. If you have to grant your consent to the respective providers to process your data as a user, the legal basis for this processing is Article 6 Paragraph 1(a) GDPR in conjunction with Article 7 GDPR.

Since we have no access to these providers’ databases, we would like to point out that you would be best placed to exercise your rights (e.g. to information, rectification, erasure, etc.) directly with the respective provider. More information on the processing of your data on social networks and your options for exercising your right to object or your right of revocation (opt out) is listed below for each of the social network providers we use:

9.1. XING

(Jointly) Data controller responsible for data processing in Germany:

XING AG, Dammtorstrasse 29-32, 20354 Hamburg, Germany

Privacy Notice:

https://privacy.xing.com/de/datenschutzerklaerung

Requests for information for XING members:

https://www.xing.com/settings/privacy/data/disclosure

10. Plugins and other services

10.1. YouTube (videos)

We have integrated YouTube components on this website. YouTube is an online video portal that allows video publishers to freely place video clips and allows other to view, rate and comment on videos free of charge. YouTube allows the publication of all types of videos. Both full film and television broadcasts as well as music videos, trailers and user-generated videos are available via the online portal.

YouTube is operated by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Each time a visitor opens an individual page of the website run by us and on which a YouTube component (YouTube video) is integrated, the YouTube component in question will trigger the browser on your IT system to download a representation of the corresponding YouTube component from YouTube. Additional information on YouTube can be found at https://www.youtube.com/yt/about/. As part of this technical process, YouTube and Google will receive information about the specific sub-page of our website you visit.

If the data subject is logged onto YouTube at the same time as they visit our website, YouTube identifies the specific sub-page of our website your visit when a sub-page containing a YouTube video is accessed. This information is collected through YouTube and Google and assigned to your YouTube account.

Through the YouTube component, YouTube and Google receive information that you have visited our website whenever you are logged in to YouTube at the same time as accessing our website, regardless of whether you click on a YouTube video or not. If you do not want this information transferred to YouTube and Google, you can prevent this by logging out of your YouTube account before visiting our website.

These processing operations only take place if express consent is granted in accordance with Article 6 Paragraph 1(a) GDPR.

YouTube's privacy policy, available at https://www.google.com/intl/gb/policies/privacy/, provides information on the collection, processing and use of personal data by YouTube and Google.

10.2. MyFonts Counter

The design of our website also uses external fonts for display, which are provided by the company MyFonts Inc., 600 Unicorn Park Drive, Woburn, MA 01801, USA (hereinafter: MyFonts). The integration of these fonts is done by a server call at MyFonts. In order to deliver the font files to your browser, at least your IP address is transmitted to a MyFonts server when you access our website. In addition, further information (for example, name of the website called up, date and time of the request, type of web browser used) may be transmitted to MyFonts. The purpose is to settle the license costs with the provider. The legal basis is Art. 6 para. 1 lit f GDPR. Our legitimate interest is the easy displayability of our website on different types of devices. To prevent the execution of Java Script codes from MyFonts, you can disable Java Script in your browser or install a Java Script blocker (for example, http://www.noscript.netor http://ghostery.com). For more information about MyFonts' privacy policy, please see the following link: https://www.myfonts.com/legal/website-use-privacy-policy.

11. Data protection for applications and in the application process

11.1. Nature and purpose of processing:

The data controller collects and processes the personal data of applicants for the purpose of handling the application procedure. The processing may also be carried out by electronic means. This is the case, in particular, when an applicant submits relevant application documents to the controller by electronic means, for example, by e-mail or via a web form located on the website. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions.

11.2. Legal basis:

For the fulfillment of contractual obligations (Art. 6 para. 1 letter b DSGVO) in conjunction with §26 BDSG. Data is processed for the preparation of an employment contract.

11.3. Recipients:

Human Resources employees for contact with you and contractual cooperation (including the fulfillment of pre-contractual measures) as well as managers involved in the decision-making process and the works council. Your data may be passed on to service providers who act as order processors for us, e.g. support or maintenance of EDP or IT applications and data destruction. All service providers are contractually bound and in particular obliged to treat your data confidentially.

Data will only be passed on to recipients outside our company in compliance with the applicable data protection regulations.

11.4. Storage period:

If the data controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the data controller oppose deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

11.5. Third Country Transfer:

Your data will only be processed within the European Union and states within the European Economic Area (EEA).

11.6. Revocation of consent:

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(f) DSGVO (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Article 4 No. 4 DSGVO.

If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

11.7. Provision Mandatory or Required:

As part of the application process, you must provide those personal data that are required for the initiation, implementation and termination of the contractual relationship and for the fulfillment of the associated contractual obligations, or which we are required to collect by law. Without this data, we will generally not be able to consider you appropriately in the decision-making process for filling the position

12. Processing of customers and supplier data

12.1. Type and purpose of processing:

We process personal data from our customers and suppliers as well as the individual contact persons at our customers/suppliers for the processing of customer orders and in the context of procurement processes. We store the data in our ERP system and use it in all processes of performance or procurement. Furthermore, we use the data for active contact in customer relations and for the support of suppliers including an internal supplier evaluation.

12.2. Legal basis:

In order to fulfil contractual obligations (Art. 6 sec. 1 letter.b GDPR)

The processing of data takes place for the execution of our contract

Due to legal requirements (Art. 6 sec. 1 letter.c GDPR)

We are subject to various legal obligations that result in data processing. These include e.B.:

  • tax laws as well as statutory accounting
  • Compliance with requests and requirements of supervisory or law enforcement authorities
  • the fulfilment of tax control and reporting obligations

In addition, the disclosure of personal data may be necessary in the context of administrative/judicial measures for the purpose of gathering evidence, prosecuting or enforcing civil claims.

In the context of the balance of interests (Art. 6 sec. 1 f GDPR)

If necessary, we process your data beyond the actual performance of the contract in order to safeguard legitimate interests of us or third parties. Examples of such cases are:

  • Processing in the CRM system for active contact of customers
  • Evaluation of suppliers
  • Enforcement of legal claims and defense in legal disputes

12.3. Recipient:

Employees for contact with you and contractual cooperation (incl. the fulfilment of pre-contractual measures). Your data may be passed on to service providers who work for us as processors, e.B support or maintenance of IT applications or IT applications and data destruction. All service providers are contractually bound and, in particular, obliged to treat your data confidentially.

Data is passed on to recipients outside our company only in compliance with the applicable data protection regulations. Recipients of personal data may be, for example.B:

  • Public authorities and institutions (e.g. financial or law enforcement authorities) in the event of a legal or regulatory obligation
  • Credit and financial service providers (settlement of transactions)
  • Tax consultants or business and payroll tax and auditors (statutory audit mandate)

12.4. Storage time:

We process and store your personal data as long as this is necessary for the fulfilment of our contractual and legal obligations. If the data is no longer required for the fulfilment of contractual or legal obligations, these are deleted regularly.

Exceptions arise:

  • to the extent that statutory retention obligations are to be fulfilled, e.g. Commercial Code (HGB) and Tax Code (AO). The retention or documentation periods laid down there are usually six to ten years;
  • the preservation of evidence within the framework of the statutory limitation rules. Pursuant to Sections 195 ff of the Civil Code (BGB), these limitation periods can be up to 30 years, with a regular limitation period of 3 years.
  • If necessary, more.

If the data processing is carried out in the legitimate interest of us or a third party, the personal data will be deleted as soon as this interest no longer exists. The above exceptions apply.

12.5. Third country transfer:

Your data will only be processed within the European Union and within the European Economic Area (EEA).

12.6. Withdrawal of consent:

You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you on the basis of Article 6 (1) (f) GDPR (data processing based on a balance of interests); this also applies to profiling based on this provision within the meaning of Article 4(4) GDPR.

If you object, we will no longer process your personal data unless we can prove compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

12.7. Provision required or required:

Within the scope of the contractual relationship, you must provide the personal data necessary for the commencement, execution and termination of the contractual relationship and for the fulfilment of the associated contractual obligations or which we are legally obliged to collect. Without this data, we will generally not be able to enter into or execute the contract with you.

13. Video surveillance building envelope

13.1. purposes of the processing activity:

Monitoring of entrances for the purpose of safeguarding house rights and access control. Supplementary securing of evidence in the event of theft or damage to property.

13.2. Legal basis of the processing activity:

The processing is necessary to protect the legitimate interest of the controller pursuant to Art. 6 para. 1 lit. f DS-GVO in conjunction with. § Section 4 BDSG required. Since the recordings may only be used for specified purposes within a short period of time and are subsequently deleted, no interests or fundamental rights and freedoms of the data subject are overridden.

13.3. Categories of personal data:

Image and video data (image and video data (photos, video recordings)).

13.4. Categories of recipients:

Internal (Internal department (facility management, IT department)).

Public body (Public body: investigating authorities in case of criminal charges and court proceedings.)

13.5. Data transfer to a third country:

There is no planned transfer to third countries.

13.6. storage period of personal data:

Without incident, the video data is deleted after 3 days. A longer storage period is only carried out if this is necessary for the enforcement of legal claims or the prosecution of offenders in a specific individual case. Data is only transferred to third parties (e.g. police) if this is necessary to solve criminal offences.

13.7. Source of personal data:

Other (collected by video camera at the location: Württemberger Str. 23, 78567 Fridingen,

13.8. Obligation to provide the personal data:

You are not obliged to provide the data.

13.9. Automated decision making:

There is no automated decision-making or profiling.

14. Your rights as a data subject

14.1. Right to confirmation

You have the right to request confirmation from us as to whether personal data relating to you will be processed.

14.2. Right to information (Article 15 GDPR)

You have the right to obtain information about the personal data stored about you at any time, free of charge, as well as the right to access a copy of such data from us, in accordance with the statutory provisions.

14.3.Right to rectification (Article 16 GDPR)

You have the right to request the immediate rectification of incorrect personal data relating to yourself. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing.

14.4. Erasure (Article 17 GDPR)

You have the right to demand that we erase the personal data relating to you be deleted without delay, provided that one of the reasons provided by law applies and if processing or further storage is not required.

14.5. Restriction to processing (Article 18 GDPR)

You have the right to request that we restrict the processing of your data if one of the legal requirements is met.

14.6. Data transferability (Article 20 GDPR)

You have the right obtain personal data relating to you that you provided us in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance by us, to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 Paragraph 1(a) GDPR or Article 9 Paragraph 2(a) GDPR or on a contract pursuant to Article 6 Paragraph 1(b) GDPR, and the data are processed using automated procedures, unless processing is necessary to complete a task, is in the public interest or is carried out in the exercise of an official authority assigned to us.

Furthermore, when exercising your right to data transferability pursuant to Article 20 Paragraph 1 GDPR, you have the right to have personal data transferred directly from one controller to another, provided this is technically feasible and does not impede the rights and freedoms of other persons.

14.7. Objection (Article 21 GDPR)

You have the right to lodge an objection to the processing of personal data relating to you for reasons relating to your particular situation where this is done on the basis of Article 6 Paragraph 1(e) (data processing in the public interest) or (f) (data processing on the basis of the weighing of legitimate interests) GDPR.

This also applies to profiling based on these provisions pursuant to Article 4 Number 4 GDPR.

Should you lodge an objection, we will no longer process your personal data unless we can demonstrate compelling and legitimate reasons for such processing that outweigh your interests, rights and freedoms, or where processing serves the assertion, exercise or defence of legal claims.

In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling where this is connected to this kind of direct marketing. Should you object to the processing of your data for direct marketing purposes, we will no longer process your personal data for this purpose.

In addition, you have the right to object to our processing of your personal data for scientific or historical research purposes or for statistical purposes pursuant to Article 89 Paragraph 1 GDPR for reasons arising from your particular situation, unless such processing is necessary for the performance of a task in the public interest.

You are free to exercise your right to lodge an objection in relation to the use of information society services, Directive 2002/58/EC notwithstanding, by means of automated procedures using technical specifications.

14.8. Revocation of consent regarding data protection

You have the right to revoke any consent to the processing of personal data at any time with future effect.

14.9. Lodging a complaint with a supervisory authority

You have the right to complain to a supervisory authority responsible for data protection about our processing of personal data.

15. Version and amendments to the Privacy Notice

This Privacy Notice is currently valid and was last updated on June 2021.

It may be necessary for us to amend this Privacy Notice in the process of further developing our website and the services we offer through our website or due to changes in legal or regulatory requirements. You can view and print our current Privacy Notice on the website at any time by visiting "https://www.lawton.de/de-DE/datenschutzerklaerung/".

This privacy statement has been prepared with the assistance of the privacy software: <a href='https://www.audatis-manager.de'>audatis MANAGER.


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